Executive Assistant to the Head of School

  • July 7, 2019

TanenbaumCHAT is seeking an Executive Assistant to the Head of School

The Anne and Max Tanenbaum Community Hebrew Academy of Toronto (TanenbaumCHAT) provides a comprehensive, premiere Jewish experience. Our graduates emerge with knowledge and courage to impact the world around them.

Purpose Statement:
• To enhance Head of School’s efficiency and effectiveness by providing information; managing his calendar, telephone calls and appointments; and representing the needs and interests of the Head of School to others.
• To put systems in place for filing, message taking and time management.

Main Duties (includes but not limited to):
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel and ensure that executive adheres to schedule.
• Conserve and manage executive’s time by reading, researching, proofing and prioritizing correspondence, drafting letters and documents.
• Welcome guests and constituents by phone or in person and field phone inquiries and manage difficult conversations.
• Assist with duties that enhance the performance of the whole school such as graduation, or other large scale events.
• Other duties that may arise from time to time

Interpersonal Skills that are required:
• Ability to maintain a high degree of professionalism, confidentiality and discretion.
• Ability to work under pressure but remain flexible, calm, resourceful and efficient.
• Ability to multi-task with good follow through and pleasant demeanor.
• Ability to interact with staff (at all levels) in a fast-paced environment.

• Experience “managing up”.
• Time and data management using Microsoft Office and Google Calendar.
• Attention to detail and strong decision-making skills.
• Expert writing, editing and verbal communication skills.
• Knowledge of community and its history desirable.
• Undergraduate degree required.
• Must be intuitive, practical, discerning and mature.

If you are interested in this position, please email your cover letter and resume to hr@tanenbaumchat.org

For more information, contact: zoe@tanenbaumchat.org

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