Job Type: Full-Time


Join our vibrant educational community at Hebrew Academy, a prestigious Modern Orthodox Jewish day school in Miami Beach. As the Middle and High School Administrative Assistant, you will provide essential administrative support to enhance the operational efficiency of our educational programs and the school office. This role involves close collaboration with the administrative team, faculty, students, and parents to ensure seamless daily operations and superb communication across all school levels.


Administrative Support:

Assist the school’s administrative team with various administrative tasks, including filing, data entry, photocopying, purchasing, and scheduling appointments.

Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

Maintain and update student records, including attendance, grades, and schedules, using the school’s database system.

Front Desk Operations:

Serve as the primary point of contact for visitors, parents, and students entering the school office.

Answer phone calls and respond to inquiries professionally and courteously.

Direct visitors to the appropriate staff members or departments.

Maintain a clean and organized front desk area.

Student Support:

Monitor student attendance and coordinate with teachers and parents regarding absences and tardiness.

Assist students with inquiries related to schedules, transcripts, and other administrative matters.

Provide support for student scheduling processes.

Staff Support

Manage teacher absences and coordinate substitute coverage

Maintain staff attendance records for reporting purposes.

Provide additional support for staff as needed.


Purchase supplies and other items as approved by the administration.

Process purchase orders, including receiving invoices and reimbursement requests.

Maintain a running budget for school expenditures.

Communication and Coordination:

Coordinate meetings, appointments, and events for the school’s administrative team.

Communicate important information to students, parents, and staff members via email, phone, or written correspondence at the direction of the administration.

Collaborate with teachers, counselors, and other school personnel to ensure effective communication and coordination of activities.

Other Duties:

Assist with special projects and events, such as orientations,