Job Title: Early Childhood Administrative Assistant
Department: Early Childhood Education
Reports to: Early Childhood Director
Position Summary:
The Early Childhood Administrative Assistant provides administrative and organizational support to ensure the smooth daily operation of the early childhood program. This role serves as a key point of contact for staff and families, supports enrollment and communications, and assists with compliance and office operations.
Key Responsibilities:
Answer phone, email, and in-person inquiries and manage daily communications
Maintain student records, attendance, enrollment, and health documentation
Support enrollment and admissions processes, including applications and waitlists
Prepare and distribute newsletters, memos, and parent communications
Assist with scheduling, event coordination, and parent meetings
Maintain office organization, supplies, filing systems, and petty cash tracking
Provide administrative support to teachers and assist with staff onboarding and scheduling
Support health, safety, and regulatory compliance requirements
Qualifications:
High school diploma required; Associate’s degree or higher preferred
1–3 years of administrative experience, preferably in an educational setting
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office and basic office systems
Ability to handle confidential information and work collaboratively with staff and families
Preferred Skills:
Familiarity with early childhood education programs
Experience with educational databases or software
Bilingual skills a plus
Work Environment:
School or early childhood center setting with frequent interaction with children, families, and staff; occasional evening or weekend hours may be required.
Contact Email:careers@barkaionline.org